Responding to the written report:
- Designate a single point of contact to coordinate your response. Summit will be glad to do the legwork for you, but you have one person assigned to be the owner’s’ representative..
- Begin addressing items right away. While you have 14 days to offer your written response, treat the report like a third party inspection report and complete items as soon as possible.
- Organize and document your responses. The inspection report will likely include a numbered list of findings, your response should follow that pattern.
- Example: For finding #1, damaged wattle at SE corner; The wattle was replaced with new material per specification, see attached photos number 1a, 1b, and 1c.
- Some of your responses will be hard to photo document. That’s OK. Your response might be that a BMP detail was updated, or a report signed off. Just provide a date and the name of the person who completed the item.
- Don’t introduce new questions if possible. Simply respond to the findings, line by line.
- Absolutely, positively respond by the deadline, ensuring the response gets to the correct party, per the instructions in the state document.
- Keep copies of everything you submit.
We hope you have enjoyed this series of tips from the experts at DTEC. We’ve compiled all three parts of this series into a single document for you to reference. You can download it by clicking on the button below.Download